billy: Export Customer Invoices

Updated 8 months ago by Kruti Patel


Features

  1. Activate all or specific customers to send invoices and credit notes.
  2. Export Customer Invoices to VANS(EDI).
  3. Export Customer Invoices to PEPPOL/NemHandel.
  4. Export Customer Invoices to specific Customers/gateways. (SFTP, FTP, DROPBOX, HTTP, AS2, e-mails etc.)
  5. Define notification settings (Positive/Negative email notifications to the app users)
  6. Send invoices daily, weekly, hourly based on scheduling mechanism.
  7. Share Adaptor with other users in your subscription with lots of security features.


Configuration flow

Procedure to activate Adaptor  Billy: Export Customer Invoices

Navigate to Adaptors -> Catalogue, there you can find multiple Adaptors which you can use for business purpose

Click on 'Activate', Adaptor Billy: Export Customer Invoices  will be activated in your account

You can choose any other gateway which is supported by HubBroker as a destination system and it will be selected as a destination gateway while configuring adaptor.

After activation of Adaptor it will navigate to 'General' screen of Adaptor

Procedure to configure Adaptor Billy: Export Customer Invoices

In General you can manage different settings described in below (General) image

Learn more about sharing and security - Click here


Click on 'Source' to connect billy account with iPaaS, and invoices will be exported from your billy account once it is configured

How to get API token from your billy account - Click here

Learn how to connect billy account with iPaaS? - Click here


Click on 'Export Rules' to add settings for customers and supplier

In 'Export Rules', all the customers connected through billy account will be displayed and you can activate all/specific customers for invoices

After activation of customers you can change custom settings (General settings, supplier/sender settings, customer/receiver settings, output format, destination gateway) for individual customer


'Matched customers with HubBroker network' tab and 'Help me activate customers automatically' button provided if you have choose 'To HubBroker Network' gateway as a destination gateway.
If you have choose 'To HubBroker Network' gateway as a destination then you have an access to select all type of gateways(For Ex. FTP, Email, etc.) as a destination gateway.

While activation of customer it will ask for the details, where you need to provide output format and destination gateway to identify in which format and where we can send the invoices

After activation of customer it will be displayed like below (Activated customer) image:

You can do customized (Common) settings for all the selected customers in Adaptor level like displayed in below (Customized settings for customer - Adaptor level) image and it will be applicable to all the customers

If you want to change settings for some individual customer then you can click on 'Settings' and it will do custom settings for that particular customer (Displayed in above - Activated customer image)


You can do customized (Common) settings for Supplier/Sender in Adaptor level like displayed in below (Customized settings for supplier - Adaptor level) image and it will be applicable to all the customers




Custom settings for particular customer

You can change below settings for individual customer 

  • General settings
  • Supplier/Sender settings
  • Customer/Receiver settings
  • Output Format
  • Destination Gateway







Notification settings

Feature to send positive and negative notifications for document and adaptor level

Learn more about notification settings - Click here


Schedule settings

You can set schedule for Adaptor when you want to be run the Adaptor automatically

Learn more about schedule settings - Click here


Dashboard

You can view all the transactions of Adaptor through Dashboard

You can view all the details of exported documents like sender, receiver, document number, customer order number, supplier order number and status

You can view PDF and XML file of invoices which are exported and successfully processed into destination gateway

You can manually export multiple invoices. 


Click on 'Manually Export Invoices' and you can manually export multiple invoices to the customer with the facility By Invoices , By Customer and By Date.

1. Search by invoices

2.Search by customer

3. Search by date

Click on 'Find Invoices' and you get the list of Not Activated, Not Exported and Already Exported invoices.


Category: Adaptor

Last date of update: 24.09.2018


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