PDF 2 XML
Do you receive large amounts of orders by paper, fax or email? If this describes your organization – or you want to send orders electronically direct to your customers – then we can help you
HubBroker iPaaS extracts PDF data and converts it into electronic documents
HubBroker has developed a unique PDF mapping tool, which is state of the art. We allow users with business knowledges to make the configuration of mapping themselves.
HubBroker's PDF to XML conversion solution helps businesses automate invoice processing by extracting data from PDF invoices, converting it into structured XML, and validating information before integration with ERP or accounting systems.
The following table outlines common invoice processing challenges and how HubBroker addresses them.
No. | Business Challenges | How HubBroker Solves Them |
1 | Manual PDF Invoice Entry — Finance teams spend significant time manually entering supplier invoice information into ERP or accounting systems. | Automated PDF Capture — Automatically captures PDF invoices received through configured sources, such as email, file uploads, or connected document repositories, reducing manual data entry. |
2 | Inconsistent Supplier Invoice Formats — Suppliers use different PDF layouts and invoice structures, making standardized data processing difficult. | AI-Powered Data Extraction — Extracts key information, including supplier details, invoice numbers, dates, VAT amounts, totals, and line items, from different invoice layouts. |
3 | Incorrect or Missing Invoice Data — Manual entry and automated extraction can introduce errors in VAT calculations, invoice totals, quantities, and line-item details. | Structured XML Conversion — Converts extracted invoice information into predefined XML structures with configurable field mappings, helping ensure consistent data formatting. |
4 | Slow Accounts Payable Processing — Manual invoice handling, data verification, and approval activities delay invoice processing and may result in missed payment deadlines. | Automated Data Validation — Validates invoice information against configured business rules, including supplier details, VAT information, purchase orders, and pricing requirements, before transferring the data to the destination system. |
5 | Limited Invoice Traceability and Audit History — Businesses may struggle to track original PDF invoices, extracted information, XML files, and processing results. | Transaction Monitoring and Audit Trail — Provides visibility into invoice processing history, original PDF documents, transformed XML files, validation results, and transaction statuses for easier tracking and troubleshooting. |
PDF to XML Conversion Workflow,
Key Benefits for Businesses
- Reduced manual effort: Minimize repetitive invoice data entry.
- Improved data accuracy: Validate extracted information before ERP integration.
- Faster invoice processing: Automate document extraction, transformation, and delivery.
- Flexible integration: Support customer-specific XML formats and ERP requirements.
- Better traceability: Monitor processing results and investigate failed transactions.
HubBroker provides facility to convert PDF document to different types of XML documents using PDF to XML/CSV/Edifact(Version 3) mapping type.
Category: Solutions with HubBroker iPaaS
Last date of update: 19.10.2026
